Help with Microsoft Word

General Software Discuss, Help with Microsoft Word at Software forum; I'm trying to edit a document in Microsoft Word. I have copied some text from a PDF document so that I can resize it in word and save ink when I print it off. The copied text in Word doesn't spread to the full width of the page and I

Posted: 13-01-2006

Garybrown02 (MyCE Senior Member): Posts: 395

I'm trying to edit a document in Microsoft Word. I have copied some text from a PDF document so that I can resize it in word and save ink when I print it off.

The copied text in Word doesn't spread to the full width of the page and I have to go down to the next line and delete a space so that it's on the same line as the preceeding text and uses the full width of the page.

Is there a way I can select all the text and let it do the whole document, otherwise it's going to take me forever to do 361 pages.

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Today (MyCE Staff): Posts: 15,596

Posted: 13-01-2006

Da_Taxman (Senior (non-technical) Admin): Posts: 14,998

What you have to look out for though is that copy/paste from PDF usually means copy/paste as is. The end of a line in the PDF document will automatically a paragraph break in Word. This is your problem if I read your post correctly. You might try a find & replace on all paragraph breaks...but you have to be aware that you will then remove ALL paragraph breaks...unless you have to click them all manually (find next)...

As far as I know, there is no easier way...

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Posted: 13-01-2006

Garybrown02 (MyCE Senior Member): Posts: 395

I've tried finding out for myself, but couldn't. How do I remove paragraph breaks?

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Posted: 13-01-2006

ckin2001 (CDFreaks Resident): Posts: 3,468

word has a "show formatting" option that i cannot look up the exact way to do right now, but its there.

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Posted: 13-01-2006

Garybrown02 (MyCE Senior Member): Posts: 395

It looks like
this when I
read the
document
as it doesn't
take up the
whole width
of the page.

I'm trying to get it to look like this without going through the whole document, which is really, really long. Isn't there a way to select some text and format that peice of text to have only one space between words?

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There are 10 types of people on this earth. Those that understand binary code, and those that don't.

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Posted: 14-01-2006

petremure (MyCE Senior Member): Posts: 274

Do a Find & replace(Ctr+H) and on the dialog box click More, then Special and choose Paragraph Mark or whatever character ends the line of text, then "Replace" with nothing or space, as the case might be. This will get rid of all paragraph marks in text, even the legitimate ones, so you might want first to find/replace the double paragraph marks with an asterisk or other unusual character, then do the first action, and finally find/replace asterisk with paragraph mark, and you're done. Remember to make first a copy of your doc, in case something goes wrong.

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